Webhooks allow you to register a callback URL and get notified of certain events happening on Cobot such, as a new member signing up.

Subscriptions

In order to receive event notifications you have to subscribe to an event first. When the event occurs we POST to the callback URL you specified.

When receiveing our POST your server must respond with a 2xx status code. If it doesn't, we will retry the POST up to 10 times with increasing intervals up to 20 hours. After that we will deactivate your subscription and you have to renew it. We don't follow 30x redirects. If the callback endpoint returns 410, the webhook will be deactivated immediately.

Create an event subscription

POST https://:subdomain.cobot.me/api/subscriptions

Subscribe to an event.

Authentication required:

yes, additionally user must be a space admin

Scope required

write_subscriptions

Example

POST https://co-up.cobot.me/api/subscriptions

Body:

{
  "event: "confirmed_membership",
  "callback_url": "http://my.server.com/callback"
}

Response:

{
  "id": "12345",
  "event": "confirmed_membership",
  "url": "http://co-up.cobot.me/api/subscriptions/12345",
  "active": true,
  "callback_url": "http://my.server.com/callback"
}

Response status is 201 on success and 422 if you pass invalid parameters. If you try to create multiple subscriptions with the same event/url combination, you will get a 409.

event

The event you want to subscribe to. See Event Callbacks below for a list of available events.

callback_url

The URL to POST to.

url

The URL of the subscription, needed to delete the subscription or check its active status.

List subscriptions

GET https://:subdomain.cobot.me/api/subscriptions

List the subscriptions for the current user and app.

Authentication required:

yes, additionally user must be a space admin

Scope required

read_subscriptions

Example

GET https://co-up.cobot.me/api/subscriptions

Response:

[
  {
    "id": "12345",
    "event": "confirmed_membership",
    "url": "https://co-up.cobot.me/api/subscriptions/12345",
    "active": true,
    "callback_url": "http://my.server.com/callback"
  }
]

Show details for a subscription

GET https://:subdomain.cobot.me/api/subscriptions/:subscription_id

Show a subscription.

Authentication required:

yes, additionally user must be a space admin

Scope required

read_subscriptions

Example

GET https://co-up.cobot.me/api/subscriptions/123456

Response:

{
  "id": "12345",
  "event": "confirmed_membership",
  "url": "http://co-up.cobot.me/api/subscriptions/12345",
  "active": true,
  "callback_url": "http://my.server.com/callback"
}

Delete a subscription

DELETE https://:subdomain.cobot.me/api/subscriptions/:subscription_id

Delete a subscription.

Authentication required:

yes, additionally user must be a space admin

Scope required

write_subscriptions

Example

DELETE https://co-up.cobot.me/api/subscriptions/12345

Returns an empty response with the status 204.

Event Callbacks

Whenever an event occours we POST to the callback URL you specified in the subscription. The payload is sent as JSON.

connected_user

Is triggered when a user connects to a membership, either by accepting an invite or when being created by an admin.

Body:

{"url": "https://co-up.cobot.me/api/memberships/93207605"}

Sends the URL of the membership.

updated_connected_user

Is triggered when a user that is connected to a membership is updated (updated their email address or password).

Body:

{"url": "https://co-up.cobot.me/api/memberships/93207605"}

Sends the URL of the membership.

created_admin

Is triggered when an admin is added to a space.

Body:

{"url": "https://co-up.cobot.me/api/admins/12345"}

Sends the URL of the admin.

deleted_admin

Is triggered when an admin is removed from a space.

Body:

{"url": "https://co-up.cobot.me/api/admins/12345"}

Sends the URL of the admin.

created_booking

Is triggered when a booking is made.

Body:

{"url": "https://co-up.cobot.me/api/bookings/12345"}

Sends the URL of the booking.

In order to only subscribe to events for a specific resource, when creating the subscription add {"filters": {"resource_id": "<the resource id>"}} to the call.

updated_booking

Is triggered when a booking is updated.

Body:

{"url": "https://co-up.cobot.me/api/bookings/12345"}

Sends the URL of the booking.

In order to only subscribe to events for a specific resource, when creating the subscription add {"filters": {"resource_id": "<the resource id>"}} to the call.

booking_will_begin

Is triggered before a booking begins. By default, the webhook will arrive within seconds of the booking starting. The time can be increased to up to 60 minutes by sending filters: {"lead_time": 60} when creating the subscription.

Body:

{"url": "https://co-up.cobot.me/api/bookings/12345"}

Sends the URL of the booking.

booking_has_ended

Is triggered shortly (max 10 minutes) after a booking has ended.

Body:

{"url": "https://co-up.cobot.me/api/bookings/12345"}

Sends the URL of the booking.

deleted_booking

Is triggered when a booking is canceled. Because a deleted booking can't be loaded anymore, this webhooks sends the booking's data along with the URL.

Body:

{
  "url": "https://co-up.cobot.me/api/bookings/12345",
  "booking": {
    "from": "2017/01/01 12:00:00 +0000",
    "to": "2017/01/01 14:00:00 +0000",
    "tax_rate": "20.0",
    "title": "test booking",
    "resource": {"name": "Meeting Room", "id": "123"},
    "price": 10.0,
    "currency": "EUR",
    "membership": {
      "id": "123498y452346",
      "name": "John Doe"},
    "url": "https://co-up.cobot.me/api/bookings/12345",
    "id": "20723075",
    "can_change": true,
    "comments": "coffee please"
  }
}

Sends the URL of the booking.

In order to only subscribe to events for a specific resource, when creating the subscription, add {"filters": {"resource_id": "<the resource id>"}} to the call.

updated_custom_field

Is triggered when a custom field is updated.

Body:

{"url": "https://co-up.cobot.me/api/memberships/afd4299f3109"}

Sends the URL of the membership the custom field belongs to.

In order to only subscribe to specific fields, when creating the subscription, add {"filters": {"fields": ["field1", "field2"]}} to the call.

created_drop_in_pass

Is triggered when someone buys a drop-in pass.

Body:

{
  "url": "https://api.cobot.me/drop_in_passes/1a7e4994-1562-5d5f-8c35-0f9ef6b4b8a2"
}

Sends the URL of the drop-in pass.

created_guest_account

Is triggered when a wifi guest account is added to a space.

Body:

{"url": "https://co-up.cobot.me/api/guest_accounts/12345"}

Sends the URL of the guest account.

deleted_admin

Is triggered when a wifi guest account is removed from a space.

Body:

{"url": "https://co-up.cobot.me/api/guest_accounts/12345"}

Sends the URL of the guest account.

created_invoice

Is triggered when an invoice for a member is created automatically.

Body:

{"url": "https://co-up.cobot.me/api/invoices/12345"}

Sends the URL of the invoice.

updated_invoice

Is triggered when an invoice for a member is updated manually by an admin or marked as paid/unpaid (automatically though a payment or manually by an admin).

Body:

{"url": "https://co-up.cobot.me/api/invoices/12345"}

Sends the URL of the invoice.

wrote_off_invoice

Is triggered when an invoice is written off.

Body:

{"url": "https://co-up.cobot.me/api/invoices/12345"}

Sends the URL of the invoice.

requested_e_invoice

Is triggered when Cobot expects an e-invoice to be attached to an invoice. This happens when e-invoicing is enabled for a space and the system tries to email an invoice. Before the invoice can be sent, an e-invoice needs to be generated and uploaded to Cobot.

Body:

{"url": "https://co-up.cobot.me/api/invoices/12345"}

Sends the URL of the invoice.

sent_invoice

Is triggered when an invoice for a member was sent manually by an admin or automatically via cobot

Body:

{"url": "https://co-up.cobot.me/api/invoices/12345"}

Sends the URL of the invoice.

deleted_invoice

Is triggered when an invoice gets deleted. Because a deleted invoice can't be loaded anymore, this webhook sends the invoice's data along the URL.

Body:

{
  "created_at": "2012-01-01",
  "paid_at": null,
   "charge_at": "2012/01/02 12:00:00 +0000",
   "due_date": "2012/01/01",
   "currency": "EUR",
   "id": "cc7e75473a6911587b63d78f4e3f8eba",
   "membership_id": "a9f6bcbed420c37539fa1257e66fd66b",
   "address": {
     "name": "joe doe",
     "full_address": "broadway\n12345 Berlin",
     "company": "joe inc.",
     "country": "ocean"
   },
   "space_address": {
     "name": "john space",
     "address": "2 coworking way\n37521 new atlantis",
     "company": "space inc.",
     "country": "oceanis"
   },
   "invoice_text": "pay now",
   "tax_name": "VAT",
   "tax_rate": "20.0",
   "tax_id_name": "VAT ID",
   "tax_id": "100-535-87D",
   "invoice_number": 100,
   "formatted_invoice_number": "2016-X-100",
   "customer_number": 101,
   "items": [
     {
       "id": "53d3fc2107436",
       "paid": false,
       "amount": "80.0",
       "description": "monthly rent",
       "quantity": "2.0",
       "tax_rate": "20.0",
       "accounting_code": "FlexPlan"
     },
     {
       "id": "53d3fc2107437",
       "paid": false,
       "amount": "20.0",
       "description": "2 time passes",
       "quantity": "2.0",
       "tax_rate": "20.0",
       "accounting_code": "Pass"
     }
   ],
   "total_amount": "240.0",
   "total_amount_without_taxes": "200.0",
   "payable_amount": "240.0",
   "total_paid_amount": "0.0",
   "tax_amounts": {"20.0": "40.0"},
   "url": "http://some-space.cobot.me/api/invoices/100",
   "paid": false,
   "sent": false,
   "sent_status": "unsent",
   "paid_status": "unpaid"
}

confirmed_membership

Is triggered when a membership is confirmed. When an admin creates a new membership it is confirmed immediately. For memberships that are confirmed to a future date, this notification is sent when the date is reached. Body:

{"url": "https://co-up.cobot.me/api/memberships/93207605"}

Sends the URL of the membership.

created_membership

Is triggered when a membership is created.

Body:

{"url": "https://co-up.cobot.me/api/memberships/93207605"}

Sends the URL of the membership.

deleted_membership

Is triggered when a membership is deleted by an admin.

Body:

{
  "url": "https://co-up.cobot.me/api/memberships/93207605",
  "membership": {
    "id": "93207605",
    "...": "..."
  }
}

Sends the URL of the membership and the membership data (see [memberships api](memberships)).

canceled_membership

Is triggered when a membership is canceled (by an admin or the member themselves) or the cancellation date is changed to another date. This event triggers right after someone sets the cancellation date. See the membership_cancellation_date_reached event for being notified on the date of cancellation.

Body:

{"url": "https://co-up.cobot.me/api/memberships/93207605"}

Sends the URL of the membership.

uncanceled_membership

Is triggered when a future cancelation date is removed from a membership. See reactivated_membership for the event after the cancelation date has been reached.

Body:

{"url": "https://co-up.cobot.me/api/memberships/93207605"}

Sends the URL of the membership.

reactivated_membership

Is triggered when a membership that was previously canceled has now been reactivated.

Body:

{"url": "https://co-up.cobot.me/api/memberships/93207605"}

Sends the URL of the membership.

membership_cancellation_date_reached

Is triggered on the day a membership reaches its previously set cancellation date, i.e. on the day the canceled membership actually ends.

Body:

{"url": "https://co-up.cobot.me/api/memberships/93207605"}

Sends the URL of the membership.

updated_payment_method

Is triggered when a member changes their payment method.

Body:

{"url": "https://co-up.cobot.me/api/memberships/93207605"}

Sends the URL of the membership.

changed_membership_plan

Is triggered when a member changes their plan/an admin changes a member's plan. This event triggers when the plan change is entered, not when the plan actually changes. See the membership_plan_change_date_reached event for being notified on the date of the new plan becoming active.

Body:

{"url": "https://co-up.cobot.me/api/memberships/93207605"}

Sends the URL of the membership.

membership_plan_change_date_reached

Is triggered on the day a member's new plan becomes active.

Body:

{"url": "https://co-up.cobot.me/api/memberships/93207605"}

Sends the URL of the membership.

updated_membership_details

Is triggered when a member updates their (contact) details.

Body:

{"url": "https://co-up.cobot.me/api/memberships/93207605"}

Sends the URL of the membership.

updated_membership_picture

Is triggered when a member updates their picture.

Body:

{"url": "https://co-up.cobot.me/api/memberships/93207605"}

Sends the URL of the membership.

created_checkin

Is triggered when a member checks in.

Body:

{"url": "https://co-up.cobot.me/api/check_ins/93207605"}

Sends the URL of the check-in.

created_checkout

Is triggered when a member checks

Note: this only fires when a member actively checks out, either using a button on the site or the API endpoint. It does not fire when a member is implicitly checked out when the valid_until time of a check-in has passed.

Body:

{"url": "https://co-up.cobot.me/api/check_ins/93207605"}

Sends the URL of the check-in.

created_checkin_token

Is triggered when a member adds a check-in token.

Body:

{"url": "https://co-up.cobot.me/api/check_in_tokens/93207605"}

Sends the URL of the check-in token.

deleted_checkin_token

Is triggered when a member deletes a check-in token.

Body:

{"url": "https://co-up.cobot.me/api/check_in_tokens/93207605"}

Sends the URL of the check-in token.

changed_space_subscription

Is triggered when a space changes their subscription (what they pay Cobot, which extras they have subscribed to).

Body:

{"url": "https://api.cobot.me/spaces/8bd91251-70a0-574a-8fc3-cbff2999472e/subscription"}

Sends the URL of the subscription (API2).

membership_added_time_passes

Is triggered when time passes are added to a membership. Time passes are added by eiher: the member buying them, an admin assigning them to a member, Cobot automatically adding them because they are included in the member's plan.

Body:

{"url": "https://co-up.cobot.me/api/memberships/93207605"}

Sends the URL of the membership.

membership_removed_time_passes

Is triggered when an admin removed time passes from a membership.

You can use the REST API to obtain more details about the objects returned by the webhooks.

published_event

Is triggered when an admin publishes an event.

You can use the REST API to obtain more details about the objects returned by the webhooks.

created_event_attendance

Is triggered when an event attendance is created.

You can use the REST API to obtain more details about the objects returned by the webhooks.